SUMMARY: The office manager is responsible for helping to ensure an efficient and functional office environment. This position will sustain the Mission and Motto and Food Safety and Quality Statement of the Mennel Milling Company. 

PRIMARY WORK SHIFT: Works shift as assigned and overtime as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without accommodation. 

• Follow all food and personal safety rules and regulations in respect to GMP’s, OSHA, HACCP, the Global Food Safety Initiative, the US FDA Food Safety Modernization Act as stated in the FS&Q Statement, and sanitation guidelines as set forth by the company as listed in Corporate Health, Safety & Environmental (HSE) and attend all required training sessions. Maintain the department/facility in an everyday audit ready condition.
• Responsible to provide customer service, organization, and professional communication to internal and external customers.
• Code invoices and scan into corporate AP system.

• Provide courteous, timely and professional customer service by responding timely and appropriately to customer requests; works with customers to resolve concerns and issues.
• Perform essential duties and responsibilities in an honest and ethical manner; maintains confidentiality on all business-related matters.
• Always maintains confidentiality.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.
• Cross training of other teammates to ensure skill set is maintained and the individual can perform daily tasks in this position’s absence.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory duties.

QUALIFICATIONS:

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job. 

• A minimum of a High School Diploma or equivalent required;
• 3 years’ experience in a business office environment a plus 

• Excellent data entry skills
• Must have excellent critical thinking skills
• Must be able to work proficiently with Microsoft Excel and Word applications
• Strong oral and written communication skills
• Ability to handle multiple tasks at the same time
• Must display an attention to detail 
• Must possess the ability to learn new skills and assume new responsibilities 

LANGUAGE SKILLS:

Ability to read and comprehend simple instructions, short correspondence, memos, procedures, and plans. Ability to write reports, complete checklists and other basic documentation and correspondence. Ability to effectively present information or data in one-on-one and small group situations to co-workers, supervisors, and managers.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY:

Must use solid judgment when making decisions. Must have ability to quickly recognize and plan for changing work duties and events.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to perform maintenance tasks, reach with hands and arms; climb or balance; stoop, kneel, twist, crouch, or crawl, and talk or hear. The employee must occasionally lift and/or move up to 50 pounds or more. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:

While performing the duties of this job, the employee is regularly exposed to conditions that are typical to a fast- paced manufacturing environment, including: moving equipment and machinery, dusty, hot/humid, and cold conditions; employee must be willing to work in all weather conditions, at heights, and in the presence of airborne particles. The noise level in the work environment usually requires the use of hearing protection. Work involves exposure to common wheat allergens.